Keeping on top of both scheduled and unplanned maintenance and repairs is overwhelming for organizations trying to get by with paper or spreadsheets. These outdated systems lead to slower response times, incomplete tasks, inefficient use of resources, and equipment downtime. When it comes to fully optimizing work order management, maintenance work order software streamlines every workflow, saving you time, money, and energy. And because modern solutions are backed by cloud computing that ensures reliable work order software data, not only can you access all the relevant information from anywhere at any time but you can also be confident it's always up to date.
Work Order Request Form: Filled out to initiate a work order request with the maintenance department
Work Order Management: Enables requesters, maintenance leads, and the maintenance teams carrying out the work order to manage and process the work order from their respective sides. Centralized work order tracking and control creates transparency and accountability, keeping everyone focused on project timelines and maintenance department goals
Maintenance List: Displays a prioritized list of work orders for the maintenance lead
Task list: Provides step-by-step instructions for the tasks that need to be completed to close out a work order
Automated Instant Notifications: Sends email notifications, automated alerts, mobile device push notifications, and reminders when work orders and requests are assigned and when work order statuses are updated. Reports can also be shared through automated email notifications.
Specialized User Permissions: Allows employees from different departments to see only the work order information that is relevant to their role. This allows a maintenance manager to access all work orders assigned to team members, but team members can access only the work orders assigned to them
Segmented Work Orders by Categories and Teams: Organizes work orders by category or team for more in-depth reporting and better communication between technicians. Quickly pull related work orders into the reporting module for insights into specific categories of work. Assign tasks to teams for better resource usage
Maintenance Calendar for Scheduling: Put everything you need to know to manage unscheduled work orders and preventive maintenance tasks in one convenient, easy-to-read calendar. Filters clear out possible visual clutter so teams can easily manage time and resources. Everything is right there so nothing falls through the cracks
Work Order Templates: Standardizes and simplifies work order generation. Maintenance leads can quickly pack work orders with everything technicians need to close out efficiently, including customizable instructions and checklists, associated parts and materials, digital images and schematics, and even interactive site plans and floor maps