Get Work Order Management that Actually Works

Old maintenance management systems often cause more problems than they solve. Hippo CMMS work order software helps you build strong workflows that get the job done.

Hippo CMMS helps you:

  • Generate and assign work orders
  • Track progress in real time
  • Standardize processes and share knowledge
  • Leverage data into better decision-making
  • retain important information
work order software system

Forward-thinking facilities think alike

What do manufacturing plants, municipal facilities, hospitals, resorts, and stadiums have in common? They all need a simple, all-in-one maintenance management tool that's easy to access on the go.
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work order software system reviews
work order software system reviews
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Generate and assign work orders

Right from inside the platform, you can review maintenance requests, prioritize work, generate and assign work orders, and track progress in real time. Because everything is digital, you never have to worry about losing slips of paper or watching critical data disappear with accidently deleted spreadsheets.

work order tracking software system

Track progress in real time

Preventive maintenance saves you money in two ways. One, it simply costs less to find and fix small issues than trying to tackle big problems. Checking the oil is always going to be cheaper than replacing a seized engine. In fact, reactive work orders can cost you 37% more than PMs.

But PMs also save you from costly downtime and lost productivity.

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Standardize processes and share knowledge

Most maintenance departments are running a lot of “key person” risk, where a lot of the hard-won maintenance know-how is locked up in the heads of one or two key senior techs. As soon as they retire, all that information walks right out the door with them, leaving the department scrambling to complete critical work. With work order templates, you can add instructions and checklists to every work order, ensuring the team knows how to do the work and does it right. And when new techs join the team, you have a built-in library of training material.

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Leverage data into better decision-making

Now that you have all that data safe and secure in your CMMS, it’s time to get it working for you. Data is valuable because with a clear idea of the past, you can start to draw yourself a better future. The Hippo CMMS report module crunches all the numbers for you, delivering robust reports packed with easy-to-ready graphs and charts. Now you know which assets are costing you the most the maintain – key data for making tough repair-or-repair decisions.

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Organize and retain important information

Never lose a printed work order again. It’s easy for things to fall between the cracks, and you end up having more work done than you needed. With Hippo CMMS, everything is tracked online so you can both avoid rework and keep the team accountable.


Work Order Management Software Solutions and Features

mobile work order software app

Work Order Mobile Applications

New technology doesn’t change fundamental truths about maintenance.

You still need the right tool for the right job. And work order mobile apps put all the work order tools techs need to work efficiently and close out early – right in their pocket. And because the app lives on their mobile device, connecting directly with the build-in hardware, you get even more features, faster.

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Asset Management


EAM software takes everything you need for complete life cycle asset management — digital copies of manuals, schematics, warranties, photos, and comprehensive inspection and maintenance histories – and makes it accessible across departments. With everything in one always-accessible, up-to-date database, you never have to worry about “information silos” again.

cmms work order software



Modern CMMS work order management software sets up efficient workflows that simplify every step of the way. With the open request portal, anyone can reach out and connect with the maintenance department. As soon as you review the tickets, you can seamlessly generate new work orders, packing them with all the information techs need to work efficiently. Control everything from the clean, simple, customizable dashboards – from anywhere.

work order tracking software system

Work Order Tracking

Old systems make it hard to track who’s doing what and why they’re doing it. Any data you do manage to trap is easily lost. Paperwork slips through the cracks and spreadsheets get accidently deleted. Hippo CMMS keeps your data safe and secure by moving all your data to the cloud, where it’s always accessible and kept up to date in real time.

No more chasing down techs to get back paperwork. Know where everyone is and what they’re doing – all from any Internet-connected device.

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Work Order Preventive Maintenance

On-demand work orders cost you time, money, and frustration. When you’re only ever able to react to problems, you’re always behind the eight ball. Preventive maintenance work orders (PMs) let you schedule work ahead of time, and that means you’re always ready with the right techs and MRO inventory for the job. And those jobs are always going to be easier, but you’re finding and fixing issues before they have a chance to become budget-busting problems.

maintenance work order software system

Planning Work Orders

Paper and spreadsheets make it hard to plan out easy-to-read, data-packed work orders. Instead, you end up with scribbles on paper or endless cells of ugly numbers. Hippo CMMS clean, easy layout makes everything easy to see and understand, and the built-in template function means you can easily take existing instructions and copy they over to new work orders. Finally, techs get the information that need to work efficiently.

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Vendor Management

The best way to keep track of everything is to keep it all in one place. With Hippo CMMS, you can generate, assign, and track work orders for third-party vendors, making it easy to stay on top of outside work. No more chasing down phone numbers and playing frustrating games of phone tag.

work order management software system

Inventory Management

Tracking inventory is tough when you’re trying to match up old, scribbled paper-based work orders, loose invoices, and what you might have on hand. With Hippo CMMS inventory management, you can track inventory levels in real time. Every time you generate a work order, you can associate the required parts and materials. And when techs close out, the MRO inventory is automatically updated by the software, meaning you always know when it’s time to order more. When inventory levels get low, submit a purchase order and refill the needed parts.

work order reporting software


Hippo robust reporting module makes it easy to take all your data and crunch it into smart decision-making.

And because all your data is from one, central location that’s always up to date, you can trust your reports.

Hippo Mobile

Our maintenance management software is ideal for virtually any facility – large or small – from hospitals and resorts to malls and municipal facilities, CMMS is revolutionizing how organizations are managed.

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Work Order Management Services

Get the benefits of a maintenance management system — like becoming more efficient, getting the most value from capital assets and equipment, and improving resource planning — without a time-consuming implementation, high costs, or a big learning curve.

Hippo CMMS is both powerful and easy to use. We provide full-circle customer onboarding focused on ensuring that your team adopts the software to give your business the best long-term ROI.

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Avoid the common pitfalls of CMMS implementation: low adoption rates leading to wasted time and money. Hippo is easy to learn with a nice, clean interface and simple user experience, making it much easier to get everyone on board. Everyone on the team, from young techs who grew up on smartphones to more experience techs who cut their teeth on paper and punch cards, can learn the software quickly. You don’t have to sell them on the benefits; they can see them for themselves.

The team gets a system it likes and trusts, and management gets a fast, concrete return on investment.

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Get up and running in no time with Hippo’s systematic, concise approach. Our knowledgeable, approachable trainers understand your challenges and speak your language.

People learn in different ways, so we have a variety of video lessons, documentation, walkthroughs, and live online training sessions.

But everyone can start using Hippo quickly because it’s easy to learn.



Add Hippo to your family of software solutions and workflows. Hippo CMMS works for you, and now it even works with your existing solutions.

Hippo’s versatile, document-supported open API opens a world of new opportunities for you to build new workflows and find new efficiencies.

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Hippo is as invested in your ongoing success as you are, and we want you to get as much out value our software as you can. Our dedicated support team is there for you, with a complete library of how-to documents, videos, and updates on new features for you and your team.

But more than that, we have live support from trained professionals who know the software front to back. If you have an issue, they have the solution.

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Free Work Order Management Software Trial

Try Hippo CMMS for immediate access to smoother, stronger workflows that help you every step of the way.

See the power and potential of a fully operational CMMS solution, with plenty of data to get a real feel for the software.

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Trusted by Facility Managers and Maintenance Managers

I'm glad I chose Hippo

We love the Advanced Dashboard option. It provides your maintenance team with an interactive screen of your plant's layouts. It's an effective visual tool that is cool to use and simplifies navigating through the system and monitoring the status of the equipment.
Larry Septick
Process Control Engineer at Acme Manufacturing Company

Best bang for the buck CMMS!

Hippo is not cluttered up with all the little things that 90% of maintenance managers never use that just get in the way. It is very user friendly, has exceptional support, and was easy to migrate to. Work orders are easy to use and completion rate are up.
Chris F
Maintenance Manager, Lily Of The Desert via review on Capterra

Awards and Recognition

Hippo never stops pushing to make our CMMS even better, and all our hard work is paying off with awards from across the industry.