Control Everything with Vendor Management Software

The last thing you want to do is waste time looking up contact info in the phone book. And even when you do find the right phone number, you can only ever call the central line. With Hippo, vendor contact information is right at your fingertips, and you can call the right person at the vendor directly, saving you the wasted time getting endlessly transferred.

And because everything in Hippo is searchable, finding the right vendor for the job is a snap. Filter vendors by type to quickly find the one you need.

Had a great experience with a vendor? You can add that information to their contact info inside Hippo, ensuring you reward good work and avoid making the same mistakes twice.

And when you add them to you list of preferred vendors, the software helps you match them up with future jobs. When you select the job type on any work order, Hippo autogenerates a list of preferred vendors you can use.

The ones you generate for third-party vendors have all the same advantages of your on-demand and preventive maintenance work orders, including build-in inventory tracking. When you first generate the work order, you can associate all the required parts and materials for the job. And then when you close out, Hippo helps you stay on top of your levels by automatically updating the levels in real time.

Because there are some types of maintenance and repairs you only have to do a few times a year, it doesn’t make sense to have those specialized techs on the team. For example, you don’t need fire suppression system experts in the maintenance department if you only check those systems every six months.

Vendor management solutions save you money by allowing you to bring in the help you need only when you need it. And by making it easy to integrate outside help with existing workflows, you can control, track, and report on the work without any extra steps.

Because the ones for third-party vendors share many of the key features as work orders for your internal teams, you get all the same tracking benefits. Know exactly how long work is taking and what MRO inventory is being consumed. And because you can upload digital invoices directly to the work order with our vendor invoice management system, tracking costs is simple and accurate.

It might be an external team of maintenance techs, but if they’re using your MRO inventory, you need to be able to track it. Hippo’s vendor management solution makes it easy. Add the work to the system as a work order, and you get all the same inventory tracking capabilities, including being able to associate parts and materials. Close out the work order, and Hippo helps you keep your levels accurate by updating them automatically.

Adding the work done by vendors to your reports is easy because so much of the information is already inside the associated on-demand work orders. No extra steps required.

And because you can upload the invoice directly to the work order, keeping everything together and in one spot, it’s easy to track costs.