What is Inventory Management Software?

A big part of inventory management is making sure the maintenance department always has what it needs to keep your assets and equipment up and running. Hippo helps you make sure you have the maintenance parts and materials techs need to get the job done.

But it’s more than just that. Remember, it’s all about having what you need when you need it. If inventory arrives too soon, you’re stuck with expensive carrying costs, running the risk having to throw out inventory that’s spoiled or degraded.


Mismanaged inventories lead to:

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Missing inventory due to loss or theft
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Incorrect ordering resulting in waste
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Poor tracking of parts and consumables
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Decreased warehouse organization

Forward-thinking facilities think alike

What do manufacturing plants, municipal facilities, hospitals, resorts, and stadiums have in common? They all need a simple, all-in-one maintenance management tool that's easy to access on the go.
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work order software system reviews
work order software system reviews
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With Hippo CMMS, get just what you need, but nothing more.

With Hippo’s inventory management system, you can strike the perfect balance, and have parts and materials arrive just before you need them. 

Hippo helps you:

  • Track inventory levels with access to up-to-the-minute numbers 
  • Manage inventory levels by automating aspects of purchasing 
  • Cut waste related to rush deliveries and carrying costs 
  • Reduce unscheduled downtime by ensuring parts availability
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Inventory Management Software Solutions and Benefits

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Mobile Inventory Management App

Set your techs up for success with the parts and materials they need, exactly when they need them. With our inventory management app, techs can arrive onsite with everything they need to work efficiently and close out quickly.

It’s simple: when you generate a new on-demand work order or set up a preventive maintenance inspection or task, you can include the required inventory. When techs close out, the software automatically updates all your levels, helping you track inventory in real time.

Stop getting caught empty handed.

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Asset Management Software

Asset management is all about capturing data and then making it work for you, and an inventory tracking module is no different. It starts with being able to track the parts your team is using for both on-demand and preventive maintenance tasks, giving you the big picture on what you need and when you need it. Once you can track your inventory use, you can start to fine-tune your par levels and ordering schedule to minimize your carrying costs, eliminating waste related to inventory spoiling, degrading, or going missing.

Best of all, once the data is safely inside the software, other departments across your organization, for example Purchasing, can access it, helping them make better data-driven business decisions.

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Inventory Management

Efficient inventory management starts with setting up one single network for tracking parts, supplies, and other consumables in real time with perfect accuracy, detail, and traceability.

Hippo CMMS includes inventory management software features and functionality to streamline inventory control and deliver better tracking, less loss reduction, shorter order times with suppliers, reduced costs, and overall optimization of facility management.

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Maintenance & Repair

You need the right parts and materials to keep your assets up and running. Hippo helps you ensure techs have exactly what they need to work efficiently. By ensuring the right parts and materials are on-hand, you reduce unscheduled downtime.

The department can complete maintenance on schedule and repair assets and equipment as soon as there’s a problem. No more waiting around for deliveries.

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Preventive Maintenance

Add associated parts and materials to your preventive maintenance work orders, and Hippo’s inventory management software automatically adjusts your inventory levels in real time as soon as techs close out their work.

And because you know when the team is scheduled to perform their inspections and maintenance tasks, you can easily line up MRO deliveries to arrive just before the team needs them. Now instead of rushing to find the right spare parts, maintenance techs arrive onsite fully prepared and ready to start.

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Inventory Tracking

Asset and equipment reliability starts with reliable inventory tracking. By scheduling and tracking preventive maintenance inspections and tasks, you have a good idea of what you need and when you need it. But without inventory tracking, you never know if you have it.

And it’s the not knowing that’s costing you and the maintenance team so much in unscheduled downtime, lost productivity, and frustration. When you can track your inventory, you can ensure techs get what they need and can find it.

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Work Orders

Hippo’s work orders come packed with everything techs need to work efficiently and close out quickly, including lists of associated parts and materials and the step-by-step instructions on how to best use them.

As soon as they close out, the software automatically adjusts your inventory levels, keeping everything up to date in real time.

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Inventory Planning

Accurate, up-to-date inventory numbers mean you can stop wasting money on expensive rush deliveries. Set your inventory par levels and the software automatically warns you when you’re starting to run low.

But it’s more than just having the parts when you need them. With Hippo’s software inventory management, you can start to predict which parts and materials you’ll need and zero in on which providers to use.

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Vendor Management

Safely story all your suppliers’ info and current lead times inside Hippo, making it that much easier to set customizable par levels and complete purchase orders—all from directly inside the software.

Equipment Preventive Maintenance

Equipment Management

Your team is responsible for maintaining equipment that depend on a complex web of parts and materials, so it doesn’t make sense to depend on an old-fashioned system based on paper or spreadsheets. Modern operations demand modern solutions.

Hippo’s inventory management software makes it possible for you to have the right parts in stock right when you need them. Instead of crossing your fingers and hoping for the best, let our software solution empower you to track what you need to properly look after your investments in assets and equipment.

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Hippo CMMS delivers the maintenance big picture by tracking your operations, keeping your data safe and secure, and then crunching the numbers for you. You can finally see what you have, how the team is using it, and how much it’s costing you.

All of this is critical to successful inventory control: the first step to taking control of your inventory is knowing where your budget is going.

Hippo CMMS Inventory Management Services

Get the benefits of a maintenance management system — like becoming more efficient, getting the most value from capital assets and equipment, and improving resource planning — without a time-consuming implementation, high costs, or a big learning curve.

Hippo CMMS is both powerful and easy to use. We provide full-circle customer onboarding focused on ensuring that your team adopts the software to give your business the best long-term ROI.

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Implementing inventory management software can be daunting, and it’s often hard to even know where to start. But when a maintenance department wants to take control of its inventory, the first steps are clear.

Successful inventory management starts with up-to-date records of the parts and materials in inventory. From there, the next step is making records instantly accessible to managers and technicians, from anywhere.

mobile work order management app


Our team of dedicated trainers have the knowledge and experience to get your team both excited about the new software and proficient in its use. With the perfect combination of videos, training documents, and live training webinars, your team can get real value out of the software in no time. Everyone on the team learns exactly what they need to know, from the maintenance manager who wants to check the overall numbers and run reports to the techs who need to check for open work orders, preventive maintenance inspections and tasks, and inventory levels.



Add Hippo to your family of software solutions and workflows. Hippo CMMS works for you, and now it even works with your existing solutions.

Hippo’s versatile, document-supported open API opens a world of new opportunities for you to build new workflows and find new efficiencies.

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We’re as invested in your success as you are, and we want you to get as much out of our software as you can. Our dedicated support team is there for you, with a complete library of how-to documents and videos. But more than that, we deliver live support from trained professionals who know the software front to back. If you have an issue, they have the solution.

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Free Inventory Management Trial

Ready to see just how easy it can be? There’s no better way to find out than getting behind the wheel of our inventory software and taking it for a spin.

Hippo puts you in the driver’s seat.

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The way Hippo CMMS allows us to streamline our maintenance requests and work orders has been huge in saving us time and manpower to complete our tasks. Our maintenance technicians receive prompt e-mail notifications when a work order has been submitted and that allows us to get a jump on things much quicker than we normally would.
Tylar Stauffer
Facility Manager, Golden State Warriors
Hippo has been a great overall experience with our company. We recently implemented this at our food production plant and it has met all our needs. It is very user friendly which was a big part in making a decision. It helps us meet all FDA standards within regards of record keeping. I would recommend this program to another company.
Brady Cummings
Mancinis Bakery

Customer Success Stories

Learn how Hippo helped organizations take control of maintenance management.

Awards and Recognition

Hippo never stops pushing to make our CMMS even better, and all our hard work is paying off with awards from across the industry.