CMMS Software benefits

CMMS software delivers concrete benefits across the department. Management gets better visibility and accountability while techs enjoy seamless workflows that support them every step of the way — no matter where they are. No more running back and forth picking up more paperwork.

With CMMS, you get:

  • Intuitive, powerful tools quickly make every tech more efficient
  • Automated preventive maintenance scheduling makes life less hectic
  • Centralized, secure, reliable data keeps the whole team in the loop
  • Detailed reports and tracking show you where to improve and highlight good work
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Intuitive, powerful tools quickly make every tech more efficient

Hippo prides itself on being easy to learn and easy to use for everyone on the team, from tech-savvy to tech-phobic. The software is clean, uncluttered, and everything techs need is easy to find and use.

And not just simple, but powerful, too. Hippo cuts out the guesswork, helping techs work in straight lines without having to endless circle back and double-check. Techs can use the interactive site maps and floor plans to get exactly where they need to be, and once they’re there, a quick bar code scan gives them all the asset data they need to work efficiently, including access to any asset’s associated preventive and on-demand work orders.

work order scheduling software system

Automated preventive maintenance scheduling makes life less hectic

Older paper and spreadsheet systems force you to do everything by hand, including working out a PM schedule, assigning tasks, and tracking close-outs. Because the process is disjointed, jumping between platforms and often relying on memory, at every step, you run the risk of important work falling through the cracks. What should have been a small bit of maintenance can quickly grow into an expensive repair. It’s always cheaper and easier to check and change the oil instead of replacing a seized engine.

Hippo helps you set up and schedule PMs, and when work is due, the software automatically generates work orders and sends out reminders. And because everything is inside the CMMS, you can easily track who’s responsible and what’s been completed.

work order software system

Centralized, secure, reliable data keeps the whole team in the loop

With old paper and spreadsheet methods, you’re always struggling to generate, share, and update information. And every time you transfer data, you run the risk of introducing errors. Ask yourself: how many times can you copy a paper-based work order before it’s mostly gibberish?

Hippo solves these persistent problems by keeping everything in once central database. Now the whole team is working from the same version of truth, and your data is always up to date. Everyone is “on the same page” because they’re all looking at and working from the same information.

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Detailed reports and tracking show you where to improve and highlight good work

And now that you have reliable data, you can start to leverage it for real visibility on your operations. Hippo helps you collect and safeguard your data, and the reports module helps you crunch the numbers, painting a full picture of your operations, including maintenance metrics, KPIs, and costs.

Reports packed with easy-to-read graphs and figures give you the insights you need to take control of your budget. Don’t like what you see? Because you know who’s doing what and how much it’s costing you, you can finally make decisions driven by data. Are the numbers better than you expected? Reports are a perfect way to showcase the maintenance team’s important contribution to the organization’s bottom line.

And because CMMS makes everyone’s life easier, you never have to worry about implementation or adoption rates. Everyone uses the software because everyone can see ways it benefits them directly. Think of it this way: no one is going to choose to keep walking when they can easily get on board and ride.

Want to know more?

Set up a demo to see how our tools provide the security, data, integration, and management features you need to take control of your workplace.

What is a CMMS software?

CMMS software is your single best answer to all the different challenges of keeping assets and equipment up and running. Keeping on top of both scheduled and unplanned maintenance and repairs is overwhelming for organizations trying to get by with paper or spreadsheets, leading to slower response times, incomplete tasks, inefficient use of resources, and costly equipment downtime. When it comes to fully optimizing work order management, maintenance work order software helps you streamline every workflow, saving time, money, and frustration. And because modern solutions are backed by cloud computing, not only can you access and update all the relevant information from anywhere at any time, but you can also be confident it’s always up to date and reliable.



The difference between CMMS and EAM comes down to scope. A simple way to think about it is that there’s a CMMS inside every EAM solution. You can assign on-demand work orders and schedule preventive maintenance inspections and task, track inventory, and generate reports with an EAM, just like you can with a CMMS. 

But you can also do more, including accurately tracking asset depreciation, measure maintenance KPIs, and plan asset and equipment investments across the life cycle, from initial planning to final disposal. 

How do you know which one is right for you? 

Just like Goldilocks, you need to find the one that’s not too much, not too little. 

If you get a CMMS when you really need an EAM, you’re left hanging. But if what you need is a CMMS, an EAM has you paying for features you and the maintenance team never use.

See All Differences


Time to Start Properly Managing Your Maintenance

Old maintenance management systems make it tough to create, share, update, and secure data, adding extra steps to every part of your workflows. And all those extra steps just mean more chances for mistakes.

With paper, everyone’s wasting time copying out work orders and then trying to read someone else’s messy handwriting. And the only way to share data is to create more paperwork and then run it over and hand it directly to someone.

With spreadsheets, you often have the opposite problem. It’s easier to create copies, but soon you’re dealing with multiple disconnected versions of out-of-date data.

Both systems share the same core problem: it’s just too easy to introduce errors. Every time you copy data, there’s a good chance you’re adding errors. In the end, you can never really trust your numbers.

Computerized maintenance management starts with a central database that everyone on the team can access and update from anywhere, at any time. With the whole team working from the same up-to-date data, everyone is always in the loop.

CMMS Software Solutions and Features

mobile work order software app

Mobile CMMS App

Empower maintenance techs to get more done while staying on the go.

Hippo Mobile ties in directly to your mobile device, increasing stability, performance, and functionality.

Now maintenance techs can seamlessly scan barcodes to instantly identify assets and access associated on-demand and preventive maintenance work orders. With direct digital uploads, they can request support or a remote visual inspection from anywhere. Still have questions or need to report new information? Techs can quickly add task and work order comments to let the whole team know.

And because techs work from everywhere from the bowels of oil rigs out in the sea to the tops of wind turbines in the middle of nowhere, the app helps them still capture critical data even when they can’t get online, syncing with the database as soon as they’re back online.

work order software system web based

Enterprise Asset Management (EAM)

Put your data to work for you.

Access comprehensive asset data that’s safe, secure, and searchable. Everything from digital copies of manuals, schematics, warranties, and photos to comprehensive inspection and maintenance histories. With everything in one always-accessible, up-to-date database, techs have all the tools they need to work efficiently.

And the department has everything it needs for the insights that boost reliability and push longevity.

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Maintenance & Repair

Set high standards and help maintenance techs apply best practices consistently with work orders and PMs packed with all the information they need to work smart, including:

  • Comprehensive asset maintenance and repair histories
  • Step-by-step instructions
  • Customizable checklists
  • Digital images, schematics, O&M manuals, and warranties
  • Interactive site maps and floor plans

Track everything, from who does the work to when they do it, from how long it takes them to the parts and materials they use.

work order scheduling software system

Preventive Maintenance

Get out ahead of the maintenance curve with inspections and tasks that help you find little issues before they have a chance to grow into big, budget-busting problems.

Schedule work ahead of time, making sure you have the right resources and parts right when you need them. Pick the times that work best for you, on slow production days, between shifts, or when the line is already scheduled to be down.

Maximize asset longevity by swapping out parts before they break, damaging the rest of the asset. Best of all, reduce your stress levels. Stop having to work on assets with a idle operators standing around waiting for your team to finish.

Maintenance Tracking

CMMS Inventory Tracking and Inventory Management

Keep on top of what you have with seamless inventory tracking built right into your on-demand work orders and PMs. Every time you generate a new work order, you can associate parts and materials, so techs know right away what they need to do the job right. And as soon as they close out, the CMMS automatically updates your inventory levels in real time, keeping your numbers accurate and reliable.

And with customizable min/max levels, you can set the CMMS to warn you when you’re running low and need to re-order. Never get caught empty handed again.

maintenance work order software system

CMMS Work Orders

Take complete control of your work order workflows. Approve, generate, delegate, and track on-demand and preventive maintenance work orders. Techs can use data-packed work orders to work independently and close out efficiently, from detailed asset maintenance and repair histories to associated parts and materials.

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Schedule everything from PM inspections and tasks to resource hours and inventory.

Setup and track your schedule easily with customized dashboards. When you can finally see what’s coming around the corner, you’re better prepared to tackle any job with the right resources, parts, and materials.

And it’s all just less stressful because you know what’s coming long before it happens. Finally, you’re in control of your time.

work order vendor management software system

CMMS Vendor Management and Third-Party Management

Streamline vendor communication, taking care of everything from inside the CMMS, where it’s easy to see and track.

Need to order parts? Quickly generate and send purchase orders to ensure you have exactly what you need, right when you need it.

Need to bring in third-party vendors for a special project? With all the contact information already inside the software, you can easily generate and send work orders, avoiding endless games of email and phone tag.

maintenance work order software system

Equipment CMMS

Track asset and equipment on-demand work order and maintenance histories. Finally, data-driven decision-making for everything from which parts to stock to when to repair or replace critical assets.

work order reporting software


Here’s where collecting and safeguarding all that data really pays. Automatically generate reports packed with easy-to-read graphs and charts. Use the CMMS to paint an accurate big picture of the maintenance team’s work and the department’s budget. Finally, you know who’s doing the work and where your money’s going.

Tracking maintenance metrics delivers key insights into your operations, telling you exactly where you are and where you can improve. Start making data-driven decisions on everything from who to assign important tasks to when to replace critical assets and equipment.

Best of all, you can finally prove the value of maintenance to the rest of your organization and gain that much-deserved recognition as a key driver of profitability.

Hippo CMMS Services

Get the benefits of a maintenance management system — like becoming more efficient, getting the most value from capital assets and equipment, and improving resource planning — without a time-consuming implementation, high costs, or a big learning curve.

Hippo CMMS is both powerful and easy to use. We provide full-circle customer onboarding focused on ensuring that your team adopts the software to give your business the best long-term ROI.

warehouse planning software
mobile work order management app


Avoid the common pitfalls of CMMS implementation: low adoption rates leading to wasted time and money. Hippo is easy to learn with a nice, clean interface and simple user experience, making it much easier to get everyone on board. Everyone on the team, from young techs who grew up on smartphones to more experience techs who cut their teeth on paper and punch cards, can learn the software quickly. You don’t have to sell them on the benefits; they can see them for themselves.

The team gets a system it likes and trusts, and management gets a fast, concrete return on investment.

mobile work order management app


Get up and running in no time with Hippo’s systematic, concise approach to training backed by knowledgeable, approachable trainers.

People learn in different ways, which is why we offer a variety of video lessons, documentation, walkthroughs, and live online training sessions.

But everyone can start using Hippo quickly because it’s easy to learn.



Add Hippo to your family. We designed Hippo to work for you, and now it even works with your existing solutions.

Hippo’s versatile, document-supported open API opens a world of possibilities for you to integrate features and share data across platforms.

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We’re as invested in your success as you are, and we want you to get as much out of our software as you can. Our dedicated support team is there for you, with a complete library of how-to documents, videos, and updates on new features.

But more than that, we deliver live support from trained professionals who know the software front to back. If you have an issue, they have the solution.

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Check out our CMMS software reviews to see what customers say about us.

The customer service is exceptional, and the system is extremely user-friendly. Hippo CMMS - The best move our company has made in years!
Stephanie MacIntyre
A very valuable piece of team management software. It is very important in the accomplishment of our departmental goal: the care of our facilities.
Steve V.
Asset Manager, Central Trust Bank

Hippo Mobile

Hippo Mobile is the tool technicians need to get more done from anywhere, at any time. Faster features, even offline. Available on iOS and Android.

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Awards and Recognition

Hippo never stops pushing to make our CMMS even better, and all our hard work is paying off with awards from across the industry.