Equipment Management Software in Manufacturing 

Organizations in manufacturing rely on multiple pieces of equipment to complete daily production tasks. To ensure smooth operation of the machinery, regular service is required. Additionally, some equipment is essential to the overall facility operation. It is critical that these assets are serviced and maintained to ensure continuous, reliable operation. At a time when the manufacturing industry is evolving rapidly, even the slightest advantage can make the difference between losing or winning a client. This is where a CMMS (computerized maintenance management system) adds to the bottom line by increasing machine efficiency.

1. Web-based CMMS Enables Flexibility and Smooth Implementation

Today’s robust and cutting-edge web-based CMMS applications offer companies a host of benefits.

Cost-effectiveness and quick implementation – Cloud-based systems are hosted on the servers of the vendor. For this reason, expensive machine downtime during installation can be mitigated. In addition, these solutions allow for software upgrades to be performed at any time – even over the weekend or when most companies are not operating. These applications enable maintenance managers to have access to the software continually. Since the installation of the facility management software is done online, the entire process is quick and does not require the CMMS provider to be on-site. The CMMS system can also be customized, via API (application program interface). This way, companies can add and change functionalities that are specific to their individual maintenance needs.

On-the-go access – Web-based CMMS solutions offer companies access anytime, anywhere by logging on through a mobile device’s browser. There are advanced solutions that go further by allowing access to the device’s accelerometer, camera, and GPS functions. Maintenance managers use their smartphone to receive notifications, manage work orders or take pictures of the equipment and directly add them to the CMMS.

2. Regular Monitoring Ensures On-time Maintenance

A recent study revealed that more than 57% of manufacturing companies perform reactive maintenance. This means that repairs are only performed after an asset (equipment) breaks down. The same study went on to say that reactive maintenance is 50% less effective in decreasing the downtime of a machine compared to regular preventive maintenance. Preventative maintenance management involves the application of a service schedule which allows equipment to be serviced before it fails. The schedule is based on the information provided by the equipment manufacturer and then entered into the CMMS for automatic reminders and PM generation.

Since companies are continuously striving to prevent downtime, condition-based maintenance strategy is becoming more common. This strategy is gaining traction because equipment management software solutions have the ability to gather data on the running condition of a machine. Following the system provides detailed insight into the kind of repairs the machine requires. This strategy allows those responsible for facilities and maintenance management to monitor the status of the machine in real-time. The moment deviations from the standard are recognized the system automatically requests for maintenance to be performed. With the use of such preventative maintenance, the frequency of major repairs is significantly reduced. Asset managers will be notified when repairs are required and action can be taken immediately before complete failure. Since maintenance technicians charge an average of $12 to $20 per hour, organizations can save tens of thousands of dollars each year by using a cloud-based CMMS. The software will ensure that machines consistently perform to the highest standard.

3. Readily Available Maintenance Data

CMMS systems work to promote better work order management by significantly increasing the availability of data to maintenance and project managers. Even stakeholders receive real-time information and evaluation about an ongoing project. With easy access to relevant data, maintenance managers can reassess their priorities. If necessary, they can be prepared to allocate additional resources to the areas that seem to be causing trouble. This way, the potential failures in the production process are significantly reduced.

4. Increased Labor Efficiency

In the absence of a CMMS solution, maintenance managers are required to collect data manually and create in-depth reports. This leads to reduced worker productivity. If a worker must spend time repairing a machine before it can be used, this diminishes potential production. If equipment is maintained regularly rather than only when it is broken this will avoid any large, costly repairs. Furthermore, this eliminates lapses in production, increasing productivity. For the success of an organization, it is important that workers are able to focus on their tasks at hand, rather than being distracted by unnecessary repairs that interrupt operations. Valuable time shouldn’t be spent resolving breakdowns that are avoidable. Today’s CMMS systems work to avoid time consuming repairs, decrease repair costs, and increase production efficiencies.

5. Automation of Equipment Maintenance Processes

With an equipment management software, companies can automate facility and maintenance processes. Day to day processes like inventory management can be streamlined and decisions on ordering can be based on data, not speculation. With the CMMS monitoring such processes, organizations human resources can be allocated to managing other maintenance and facility tasks.

The following Preventive Maintenance ROI statistics are convincing;

  • 12 to 18% of expenses can be saved using preventive maintenance.
  • 80% of employees’ waste 30-minutes a day on average to manually retrieve information regarding equipment maintenance. This time could be spent to increase productivity.
  • Project managers spend 5 to 15% of their time reviewing and correcting a manually written maintenance reports. Then, spend another 20% of their time trying to implement their findings.
  • Failing to repair or maintain equipment regularly leads to large, expensive repairs. Thus, putting pressure on the day-to-day operating costs of a business.

Hippo launched a powerful CMMS system to simplify complicated maintenance procedures. Hippo CMMS is an affordable and effective, web-based, computerized maintenance management system. Our system is suitable for a wide variety of industries. By installing and implementing our user-friendly CMMS software, industries can ensure the longevity and optimal performance of their equipment, while reducing costs in the process.


About The Author

Jonathan Davis

Jonathan has been covering asset management, maintenance software, and SaaS solutions since joining Hippo CMMS. Prior to that, he wrote for textbooks and video games.
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